The online service Na doslech – video support meetings during the coronavirus is run by an independent group of crisis interventionists, trainers and facilitators. The service is run by the registered association NVC Brno, z. s., ID 07338741, file number L 25162/KSBR Regional Court in Brno. The responsible person is Mgr. Petr Holík email@example.com. This portal serves mainly as an information platform and a registration form for the Advisory Circle, which takes place via video chat through the Zoom communication tool. If necessary and upon agreement with the participants, we will also use other communication tools, e.g. Google Hangouts/Meet, Whereby, Teams. We always take care of the safety of the communication tool.
It is important for us to set up a confidential and safe environment for all participants in the online consultation circles. That is why we have prepared this document to inform you about the privacy and data processing policies and the technical support of the online support circles.
All requests concerning the provision of information or the processing of personal data can be directed to the person in charge, who is Mgr. Petr Holík, firstname.lastname@example.org.
Participants can sign up for the online support circle using the registration form on the website www.nadoslech.cz. Here, the participant enters his/her name and e-mail, selects a suitable date and time for participation in the online support circle, can leave a message for the organizer and informally and voluntarily indicates his/her consent or disagreement with the completion of the form. The only data we process is the email entered in the registration form at www.nadoslech.cz. The email serves as registration for the specific date and time at which the video call will take place. An invitation will be sent to the email you provide with instructions on how to register and more information on how the support circle is run. We undertake not to use your email for any other purpose, or otherwise further process, archive or pass on to third parties. The registration form includes a box for the registrant’s name, which is optional to complete. The name is only used to address the registrant via email invitation.
Video interviews are conducted via Zoom or other communication tool by arrangement with the participants. The participant of the circle voluntarily signs up on the date and time he/she has chosen in the registration form. Participants may disclose personal information during the video call at their own discretion. Participation in the video call is voluntary. By participating in the video call, the participant agrees to the use of the camera and audio so that his/her face can be seen and his/her voice heard. The participant does not have to give his/her name if he/she does not want to, or any other personal information. The video call will be conducted in real time with all participants present. No video or audio recording will be made of the video call by the organisers of the online support circle. All registrants and participants undertake not to record video or audio from the video call. This rule is based on the trust of all participants in the online support circle. By signing up for the online support circle, participants agree to this rule and agree to abide by it.
In the event that any participant invited to the online support circle makes an audio or visual recording, he/she violates the above rule and the operators of the www.nadoslech.cz website will not be held liable for this action. After the video call, all data (name on the registration form, email) will be securely and permanently deleted. We do not provide the registration data (name, e-mail) to third parties and do not process it in any way.
STORAGE PERIOD OF PERSONAL DATA
We will only process your personal data (name, e-mail) for the time necessary to fulfil the purpose of the processing, i.e. for the duration of the preparation of the video call and its conduct. If there are no other legal reasons for processing your personal data, we will securely delete it within 2 days after the video interview.
WHAT RIGHTS YOU HAVE AND HOW TO EXERCISE THEM
Right of access to information and right to protection Whenever you wish in the future, you can ask us to confirm whether or not your personal data is being processed by sending a message to email@example.com.
If we process personal data about you inaccurately, you can notify us by sending a message to firstname.lastname@example.org and we will correct the inaccurate personal data without undue delay.
THE RIGHT TO OBJECT TO THE PROCESSING OF PERSONAL DATA
In the event that we process your personal data on the basis of our legitimate interest, you have the right to object to such processing by sending a message to email@example.com. If you object, we will not be able to process your personal data unless we can demonstrate what compelling legitimate grounds we have for processing and that these grounds outweigh your interests, your rights and freedoms or the exercise or defence of legal claims.
If we process your personal data for direct marketing purposes (e.g. for the purpose of sending you commercial communications), you may object to such processing by sending us an e-mail at the above e-mail address, and we will no longer process such data for direct marketing purposes after such objection.
RIGHT TO RESTRICTION OF PROCESSING OF PERSONAL DATA
You have the right to have us restrict any processing of your personal data, including erasure:
(a) If you let us know that personal data collected by us is inaccurate, pending verification of its accuracy.
b) If the processing of your personal data is unlawful and you request, by sending a message to firstname.lastname@example.org instead of erasure, that we restrict its use.
c) If we no longer need your personal data to provide our services, but you require it to establish, exercise or defend your legal claims.
d) If you object to the processing as set out in the paragraph above, until we have verified that our reasons for processing outweigh your interests.
RIGHT TO BE FORGOTTEN (RIGHT TO ERASURE OF PERSONAL DATA)
In the event that you become aware that we are processing your personal data:
(a) Although the processing is no longer necessary for the purposes for which we obtained it.
b) Even though you withdraw your consent to process them and there is no further reason for processing them (of course, only where we are processing your personal data on the basis of your consent).
c) If you object under the paragraph above and we are unable to demonstrate legitimate grounds for processing them which override your interests, your rights and freedoms or the exercise or defence of legal claims.
You have the right to have us delete the personal data processed in this way without undue delay after notification of such facts by sending a message to email@example.com. We may not then delete the data even at your request if the processing is necessary for the exercise of the right to freedom of expression and information, for the fulfilment of one of our legal obligations or for the performance of a task carried out in the public interest or for the establishment, exercise or defence of legal claims. The right to lodge a complaint with the Office for Personal Data Protection If, in your opinion, we do not fulfil all our legal obligations arising in connection with the processing of your personal data, you may contact the Office for Personal Data Protection either at their registered office at Pplk. Sochora 27, Prague 7, Postal Code 170 00, by e-mail at firstname.lastname@example.org, or by any other means accepted by the Office for Personal Data Protection. Further information about the Office can be found on its website www.uoou.cz.